Constitution

 NAME AND OBJECTS

1 The name of the Association shall be the East of Scotland Squash and Racketball Association (henceforth referred to as the Association).
2 The objects of the Association shall be to encourage and develop interest in the games of Squash and Racketball in the East of Scotland and to organise and promote such events and services as shall be necessary, provided at all times that the Association shall not act in contravention of the policies for the time being of Scottish Squash and Racketball Limited (henceforth referred to as SSRL).

ADMISSION AND MEMBERSHIP

3 Membership of the Association shall be conferred automatically upon all clubs, which are fully paid up members of SSRL, and are based in the following Administration Areas :-
a) Scottish Borders
b) East Lothian
c) Mid Lothian
d) West Lothian
e) City of Edinburgh
f) Fife, south of a line drawn between Kinross and Kirkcaldy, including Kirkcaldy and excluding Kinross.

RESIGNATION

4 Membership of the Association may be terminated :
(a) in the event of the Member Club resigning from SSRL,
(b) in the event of the Member Club failing to pay its membership subscription in full to SSRL by 30th September each year.

SUBSCRIPTION

5 There shall be no subscription payable by Member Clubs to the Association.

FINANCIAL YEAR

6 The financial year of the Association shall run from 1st May to 30th April,

MANAGEMENT

7 The affairs of the Association shall be managed by a Committee consisting of four ordinary members and the following office-bearers :-
Chairman Secretary Treasurer League Secretary Junior Convenor
There must be at least one male and one female ordinary member of Committee
8 Office-bearers and Committee Members shall be elected at the Annual General Meeting of the Association and shall hold office until the following Annual General Meeting when all shall retire. All Office-bearers and Committee Members shall be eligible for re-election.
9 The Chairman shall submit a report on the activities of the Association to the Annual General Meeting and this report shall be included in the minutes.
10 The Secretary shall convene all meetings of the Committee, minute proceedings, conduct correspondence, preserve the records of the Association and generally conduct the business of the Association in accordance with the directions of the Committee.
11 The Treasurer shall receive and disburse all money due to and by the Association, He or she shall keep an accurate record of all financial transactions made on behalf of the Association and shall submit a complete financial statement to the Annual General Meeting made up to the end of the year preceding the meeting and duly audited.
12 The Committee shall have the power to fill any casual vacancy among the Office-bearers or members of the Committee and shall also have the power of co-option up to a maximum of three further ordinary members.
13 An auditor shall be appointed at the Annual General Meeting. The auditor shall audit the financial statement of the Treasurer and shall report to the Annual General Meeting the state of the Association’s funds.

MEETINGS

14 The Annual General Meeting shall be held by the end of June each year on a date to be fixed by the Committee. The business of the Annual General Meeting shall comprise the Chairman’s Report, the Treasurer’s Report and approval of the Accounts, the League Secretary’s Report, the election of Office-bearers and of Committee Members and the appointment of Auditors and the transaction of other such competent business.
15 An Extraordinary General Meeting may be convened at any time upon the instruction of the Committee and shall be convened within twenty-one days of the receipt by the Secretary of a requisition signed by the authorised representatives of not less than four Member Clubs. Any such requisition shall state the objects for which the Extraordinary General Meeting is to be called and these shall be included in the Notice of the Meeting.
16 Resolutions proposed at Annual or Extraordinary General Meetings shall be carried only if approved by not less than seventy per cent of the representatives present and entitled to vote. The subject matter of a resolution proposed at Annual or Extraordinary General Meetings of the Association may not be proposed again within a period of twelve months.
17 The Annual General Meeting and Extraordinary General Meetings shall be called by a Notice served upon each Member Club at least fourteen days before the date of the meeting. The Notice shall show the items of business in the order in which they are to be dealt with.
18 The right to vote at General Meetings of the Association shall be confined to one representative of each Member Club plus one representative for each Member Club’s teams participating in the East of Scotland Open and Ladies Leagues. Unless permitted by the Chairman no other person with the exception of Committee Members shall be allowed to attend or to make statements to such meetings.
19 Member Clubs unable to send full representation to General Meetings may appoint a proxy or proxies to attend and vote on their behalf but notice of such proxy or proxies must be submitted by an authorised representative of the club to the Secretary in writing in advance of the meeting.
20 A quorum shall be formed by ten representatives at all General Meetings of the Association and by four members at Committee meetings.
21 The Chairman of the meeting shall have a casting vote at all General Meetings of the Association and all Committee Meetings.

REPRESENTATION

22 The Association shall appoint two representatives, or such number as shall be decided by SSRL, to represent the views of the Association to the Board of the SSRL.

DISSOLUTION

23 The Association may be dissolved at any General Meeting called for that purpose by the consent of not less than eighty per cent of the authorised representatives present. In the event of dissolution, the funds of the Association, and any other assets, shall pass to the Member Clubs of the Association pro rata to the number of teams participating in the East of Scotland Open and Ladies Squash Leagues in the last completed season prior to dissolution.

ALTERATIONS TO CONSTITUTION

24 The Constitution of the Association may be altered only at an Annual General Meeting of the Association or at a Special General Meeting called for that purpose. Notice of the proposed alteration(s) to the Constitution must be sent to each Member Club not later than fourteen days before the date of the meeting. The resolution(s) concerning the proposed alteration(s) to the Constitution shall be carried only if approved by not less than seventy per cent of the representatives present and entitled to vote.
17th October 2011